Executive Management Assistant

We are looking for an Executive Management Assistant who will support the CEO of our company. In this role you will be responsible for a wide range of activities that are related to the day-to-day operations of the company, such as:

  • Manage and maintain calendars, coordinate national and international appointments, meetings, and conference calls, coordinate international travel arrangements
  • Maintain schedules for monthly and yearly recurring company activities
  • Execute administrative decisions on behalf of the CEO
  • Support the preparation of time reports for international projects
  • Maintain files for business documents and contracts
  • Maintain internal Share Point collaboration spaces on request

In this role you will often be the first point of contact for our customers, partners and suppliers, that are in countries all over the world. This means that you have an international focus, and the ability to address important contacts in a representative and professional manner.

Our Offer

We work in a high tech environment with a team of over 50 young, enthusiastic professionals. We offer a competitive salary commensurate with the position and the experience of the candidate, and secondary benefits such as a laptop and a pension program. We also offer a dynamic and pleasant professional environment with room for initiative, independence in decision-making and daily exposure to innovative ideas and motivated people.

Profile

We are looking for a candidate who has completed at least a Bachelor’s degree at an accredited college/university, and a minimum of five years progressive experience of executive/senior management administrative support. Flexibility, enthusiasm and good communication skills are important. You are customer focused, proactive and secure.

In addition you bring the following:

  • Ability to work autonomously
  • Ability to create and foster relationships with management and communicate at a senior level
  • Excellent communication skills, fluency in English (written and verbal)
  • Solid knowledge of the Microsoft Office programs
  • Fulltime (40 hours) availability
  • Affinity with technology is a plus
  • Ability to work in an international environment
  • Attention to detail and pride in well-presented and accurate work
  • Demonstrated ability to multi-task and effectively prioritize in a fast paced environmen